In connection with your application for advertised positions and unsolicited applications, the Einstein Foundation Berlin (ESB) processes your personal data. Below, we provide you with information on the processing of your data in accordance with Art. 13 of the General Data Protection Regulation (GDPR).
We attach great importance to protecting your data and safeguarding your privacy. To ensure that you are fully informed about the collection, processing and use of personal data in the context of our application procedures, please read the following information carefully.
Name and Contact Details of the Controller Responsible for Data Processing
Einstein Foundation Berlin
Jägerstr. 22–23
10117 Berlin
Germany
Phone: +49 (0)30 20370-228
Email: contact(at)einsteinfoundation.de
Chair of the Executive Board:
Prof. Martin Rennert
Purposes and Legal Bases for the Processing of Personal Data
The processing of data is necessary for deciding whether to establish an employment relationship. The provision of personal data is legally required and necessary for carrying out the application procedure. Without this information, we cannot process your application.
The legal bases for data processing arise from Art. 88 GDPR, section 2(2) of the Berlin Data Protection Act in conjunction with section 26 of the German Federal Data Protection Act (BDSG). Under section 26(1) BDSG, employees’ personal data may be processed for purposes related to the employment relationship if this is necessary, among other things, for deciding whether to establish an employment relationship or for exercising or fulfilling the rights and obligations of employee representative bodies arising from a law, collective agreement or works/service agreement.
This means that we collect data from you and then, for example, store, use, transfer or delete it where this is necessary in connection with deciding whether to establish an employment relationship, in particular for:
- exchange of information (e.g. confirmation of receipt, invitation to interview)
- verification of the (formal) requirements
- statutory documentation obligations
Consequences of Not Providing the Data
Failure to submit the required documents may result in adverse consequences. In particular, if the required documents are not provided, your participation in the personnel selection procedure may be jeopardised.
Recipients or Categories of Recipients of the Personal Data
As a matter of principle, your personal data is accessible only to those employees who are entrusted with handling application procedures / human resources matters.
Your data will not be disclosed to third parties outside the Einstein Foundation Berlin unless this is required by law.
Period for Which the Personal Data Will Be Stored
If your application is successful: Your data will become part of your personnel file and will be used for the implementation and termination of the employment relationship. It will be deleted in accordance with the rules applicable to personnel files (typically 3 years after the end of the employment relationship).
If your application is unsuccessful: We will retain your data for up to six months after sending the rejection in order to defend ourselves against any potential legal claims, in particular claims alleging discrimination in the application procedure under the General Equal Treatment Act (AGG). Once this period has expired, your data will be deleted.
Automated Decision-Making
We do not use any automated decision-making procedures or profiling measures when processing your application.
Your Data Protection Rights
- Right of access (Art. 15 GDPR): You have the right to obtain information about the personal data concerned.
- Right to rectification (Art. 16 GDPR): You have the right to have inaccurate data corrected.
- Right to erasure (Art. 17 GDPR): You have the right to have your data erased, provided that storage is no longer necessary.
- Right to restriction of processing (Art. 18 GDPR): You may request restriction of the processing of your data.
- Right to data portability (Art. 20 GDPR): You have the right to receive your data in a structured, commonly used and machine-readable format.
- Right to object (Art. 21 GDPR): You have the right to object to the processing of your data.
Right to Lodge a Complaint with a Supervisory Authority
Anyone who believes that their rights have been violated in the collection, processing or use of their personal data may contact the competent data protection supervisory authority (Art. 77 GDPR). The authority will investigate the complaint and inform the data subject of the outcome.
Contact Details of the Berlin Commissioner for Data Protection and Freedom of Information
Berlin Commissioner for Data Protection and Freedom of Information
Alt-Moabit 59–61
10555 Berlin
Germany
Phone: +49 30 138890
Email: mailbox@datenschutz-berlin.de